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Create the Ultimate Conference Room: 7 Conference Room Design Guidelines

It seem like if you were provided the chance to style the meeting room of your dreams, what would?

Perhaps this is something you have actuallyn’t invested a whole lot of time considering. That’s okay; for the part that is many, the perfect conference room is one that emphasizes the conference, perhaps not the room. The design should facilitate using the area to link, communicate and collaborate with others — not draw attention to itself.

The design and design of a conference room are very important because it sets the framework for the ongoing work that takes place within it. If you’re running a company that values transparency, openness and inclusivity, you probably won’t feel served with a dark, windowless, wood-paneled meeting space.

An conference that is ideal design should reflect the values and requirements of the company creating it. Many importantly, it requires to fulfill the physical and technical needs associated with the associates who will actually be using it — this include equipping the right movie conferencing system to your living space and giving your employees the various tools they need certainly to successfully collaborate. The characteristics for the area, fixtures and equipment it contains have to address visibility, acoustics, accessibility and connectivity for users.

The most thing that is important remember is to always design with productivity in mind. Here’s how.

7 Conference area Design methods for a More Productive Workplace

Today’s workforce demands the best seminar room design that is modern. Whenever the possibility is had by you to produce or redesign a conference room, take the opportunity to think beyond the bare necessities of a table, chairs and a projection screen. Right here are seven suggestions to guide you to definitely a available room that enables productivity.

  1. Invest in High-Quality Audio and Video Equipment

Your conference room A/V setup has to depend on date, as well as easy to configure and operate. It needs to be effective enough that speed, connectivity and resolution problems won’t presentations that are derail movie conferencing streams. When your equipment is prone to failure, has connection that is recurring or is just simple outdated, you’re not likely to be able to make use of your meeting space effectively.

This is why Lifesize has stayed so focused on providing innovative video conferencing equipment that’s built around providing the best conference experience that is possible. In A/V, that includes the groundbreaking definition that is high we developed long ago in 2003 and our recently launched, industry-redefining 4K video conferencing systems. Simply by using Lifesize video and audio equipment, your conference room will soon be prepared for any video meeting, conference call or live streaming it is possible to imagine.

  1. Respect Personal Space

Nobody likes walking into a conference that is fifteen-person a conference room made to fit just ten. If your team members are investing time figuring out how to sit comfortably without bumping elbows aided by the people sitting next to them, they won’t be able to devote their attention that is full to meeting.

Make sure your conference space is created to accommodate the amount of people who will need to use really it simultaneously. Then furnish it accordingly and in an easy method that does invite filling it n’t up beyond its intended capacity. If a conference room is designed to fit ten people, find ten matching, comfortable chairs and put them in that room.

  1. Choose the Right Colors

Your brand almost certainly has a unique signature colors. The inside designers who set up your office space were probably working with a color that is specific as well. It can feel the big decisions have already been created for you in terms of the colors of walls and furnishings in your conference space.

However, to the extent that you’re able to bring ideas that are new choices to your conference room design, there are options. Bright colors like white, light blue, green and yellow make the available room feel larger. A little pop of color can enhance creativity, too — especially if the palette that is existing drab.

  1. Invest in Movable Furniture

Some meetings are staid affairs, where everybody sits extremely still and quiet at the table. While there’s nothing inherently wrong with that, for a few companies, effective communication requires more energy that is kinetic. Being able to move, rearrange seating, work something out or elsewhere bring elements of physicality into meetings make all the difference on the planet.

Consider furniture that’s lightweight, reconfigurable or on rollers if there’s any chance your meetings might break down into an activity — or in the event that you just want the capacity to switch things up easily.

  1. Let in Natural Light

Let’s face it — nobody is doing their thinking that is better under the sterile radiance of fluorescent tubes. If you want people to feel comfortable, awake and alive while they’re stuck in a conference space, allow light that is natural the area.

Natural lighting makes spaces feel bigger while filling them up with bright, warm light. Don’t trap your team members in a cave that is dark then expect them to brainstorm big, brilliant brand new insights. Try a sunlight that is little help their tips grow and blossom.

  1. Keep Distraction up to a minimal

Windows that face bucolic landscapes, or even boring parking lots, are a terrific way to let in helpful light that is natural. But, some windows can develop into a distraction for associates. This leads to wandering minds and eyeballs halfway through a meeting that is long presentation.

If your conference room has windows, make sure they aren’t facing into a hectic, highly trafficked part of your workplace or anywhere else that may be aesthetically distracting.

  1. Keep Your Clients in Mind

Most of the recommendations have actually been focused on the needs of your company and its own downline. In the end, they’ll be the main users of the conference rooms. It’s vital to also consider the interests of your customers.

In the event that you anticipate to include clients in a number that is significant of in your conference room, make sure they’ll feel at ease. When designing your seminar room, make sure to take into account their needs which can be industry-related objectives. Also consider their geographic location, their culture or anything else that may be an important factor in successfully business that is conducting.

Bonus: The Best Movie Conferencing Equipment for Your Conference Room

Even as we pointed out in Tip #1, quality video and sound equipment is key, particularly in today’s always connected multimedia business environment. Perhaps not sure what type of movie conferencing solution would suit that is most useful your conference room? Here are three products from Lifesize to get your conference room up and running:

Lifesize Icon 700

Ideal for a big seminar space, the Icon 700 movie conferencing system features 4K video clip feeds and the ability to present full-motion content sharing that is 4K.

Lifesize Phone HD

Expand crystal audio that is clear the entire room with this touchscreen conference phone and microphone that automatically reduces ambient noise and steers its audio pickup toward whomever is speaking.

Lifesize Share

Let anyone — consumers, guests, employees — share screens without having to fool around with cords and dongles in the most way that is intuitive.


No two organizations will have precisely the same criteria for just what constitutes an conference room that is ideal. There are a few items that are universally beneficial — good lighting, plenty of space to move, and most importantly a reliable, high-quality video conferencing system.

Now that you have our seven tips for modern meeting room design, you’ll have better sense of what things to anticipate when determining the elements that are necessary. Using these techniques will help you come up with solid conference room ideas and put productivity at the biggest market of your ultimate seminar space design that is modern.

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